Fast facts

3.8% of national income

Was spent by low-income countries on education in 2011, compared to 2.9 per cent in 1999.

Quote of the month

Quality education has the power to transform societies in a single generation, provide children with the protection they need from the hazards of poverty, labour exploitation and disease, and given them the knowledge, skills, and confidence to reach their full potential.

Audrey Hepburn, UNICEF Goodwill Ambassador in 1988–1993

Vacancies

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation. UNICEF’s workforce is made up of different categories of staff reflecting various levels of responsibilities and duties, each with its own requirements.

All staff must share our organisation’s values of diversity and inclusion, integrity and commitment, and must meet our core employment competencies of communication, strong interpersonal skills, and a drive to achieve results. These competencies are behaviours that are used to achieve UNICEF’s desired results.

For more information about UNICEF International Employment Opportunities, please visit:
http://www.unicef.org/about/employ/index.php
http://www.unicef.org/about/employ/index_qualifications.html

In regards to national positions, if the Uzbekistan Country Office has any vacancies these will be announced on the UNICEF Uzbekistan website and all interested candidates will be encouraged to apply. They will each be given due consideration, in terms of their suitability and adherence to the minimum requirements of the post. Due to a high volume of applications, UNICEF cannot accept unsolicited applications if they are not related to a published vacancy.

More information on the hiring process can be found under:
http://www.unicef.org/about/employ/index_need_help.html

  • Executive Assistant, (GS-5), Tashkent, Uzbekistan
    Valid till: 30 November 2017

    UNICEF works in 190 countries and territories to protect the rights of every child. UNICEF has spent 70 years working to improve the lives of children and their families. Defending children's rights throughout their lives requires a global presence, aiming to produce results and understand their effects. UNICEF believes all children have a right to survive, thrive and fulfill their potential – to the benefit of a better world.

    PURPOSE OF THE JOB

    This position reports to the Representative with responsibility for the management and coordination of work for a broad segment of the Organization (i.e. major program, sector, or office). The role of this post is to provide administrative and secretarial support services to the Representative. The Executive Assistant is responsible to ensure the smooth running of the Office. This involves management of information and coordination of matters within a substantive team. The post is a key interface with a broad range of contacts including high-ranking officials, both within and outside the Organization. The post prioritizes tasks and organizes work independently based on general direction from the supervisor.

    KEY END-RESULTS Organizational Context

    1. 1. Administrative, executive assistance and secretarial support services provided to the Representative to facilitate smooth running of the Office and effective processing  of information and data.
    2. 2. Professional image projected through in-person and telephone interaction. Discretion exercised with confidential information and complex sensitive subject matter.
    3. 3. Knowledgeable delivery of quality services contributing to achievement of work objectives.
    4. 4. Well managed and effective office operations, systems and procedures facilitates team work and the work of the office.

    The duties and responsibilities of the posts include: 

    1. Administrative, executive assistance and secretarial support services to the Representative to facilitate smooth running of the Office and effective processing of information and data. 
    • Helps manage the immediate office operations with respect to communications, meetings and work flow; identifies complex or sensitive subjects, and contacts, for special treatment as well as priority issues that need to be brought to the supervisor’s attention. As appropriate, provides information and guidance to staff at all levels within the organizational unit to ensure understanding of intent and deadlines.
    • Establishes internal tracking systems and procedures for correspondence and documents; monitors work progress and cases of priority and concern to the supervisor.
    • Arranges appointments and maintains supervisor’s calendar, receives high ranking visitors, places and screens telephone calls and answers enquiries; organizes high-level meetings including taking responsibility for finalization of the meeting agenda, invitations, the production and distribution of documentation, and preparation of minutes of meetings. Distributes meeting reports and information and ensures follow-up on required actions.
    • Organizes and facilitates the administrative work of the office including establishing internal procedures and tracking systems for correspondence and documents: receives screens and registers correspondence and documents.
    • Collects and prepares briefing materials for supervisor concerning official trips or special meetings. Undertakes travel arrangements for supervisor, including arranging itinerary, visas, and hotel reservations.  Ensures offices are informed of travel arrangements and requirements.  Briefs supervisor of important developments upon their return.  

    2. Professional image projected through in-person and telephone interaction.  Discretion exercised with confidential information and complex sensitive subject matter. Keeps abreast of activities of importance, latest policies, procedures and organizational changes affecting the team.

    • Establishes and maintains a records management system containing reference materials and confidential records as required.
    • Prepares briefing materials for supervisor concerning official trips or special meetings; drafts responses to written inquiries on a variety of routine and non-routine questions; communicates sensitive information to senior management and coordinates responses to sensitive inquiries on behalf of the supervisor. 

    3. Effective preparation and knowledgeable delivery of correspondence/communications, documentation and reports contributing to achievement of work objectives. 
    • Prepares correspondence for the supervisor’s signature, and may make informal translations into another official languages as required. Drafts non-substantive correspondence based on first-hand knowledge of work schedule or events, rough notes, or verbal instructions, for supervisor’s approval.
    • Communicates sensitive information to senior level managers and coordinates responses to sensitive inquiries on behalf of the supervisor. 
    • Follows up on the preparation by staff of reports, correspondence, briefing notes and other documents for the supervisor’s reference. Reviews these documents for appropriate format and style, in accordance with standard practices.
    • Selects and makes pertinent abstracts and undertakes searches for information as directed.  
    4. Well managed and effective office operations, systems and procedures that facilitate team work and the work of the office. 
    • Verifies that the work is done in accordance with corporate standards and within established deadlines; monitors work progress and cases of priority and concern to the supervisor.
    • Works closely with team colleagues and provides support in achievement of work priorities and objectives.
    • Establishes follow-up system of actions taken and reports to the supervisor.
    • Undertakes any other duties assigned by the supervisor.

    Qualifications of Successful Candidate

    Education:

    • Completion of Secondary School Education. High School Diploma, and business courses or other relevant disciplines would be an asset

    Work experience:

    • 5 years of secretarial experience, management of front office

      i. IT Skills – Computer literacy and the ability to effectively use standard office software tools and other office technology to create documentation, exchange and archive e-mail, and maintain electronic filing systems.

      ii. Office Management Skills – Five years of office support work experience, including, organizing and supervising the whole range of office support and administrative activities. Ability to work with minimum of supervision. Ability to extract and format data and to solve operational problems. Ability to organize own and others work, set priorities and meet deadlines. Ability to organize meetings and events. Ability to handle work quickly and accurately under time constraints

    Languages:

    • Fluency in English and Russian. Knowledge of local language (Uzbek) is an asset

    Additional information

    Competencies of Successful Candidate

    Core Values 

    • Commitment       

    • Diversity and Inclusion     

    • Integrity

    Core Competencies 

    • Communication  [I]  

    • Working with People  [II]  

    • Drive for Results  [I]

    Functional Competencies 

    • Analyzing [I]  

    • Applying Technical Expertise [I]  

    • Following Instructions and Procedures [I] 

    • Planning and Organizing  [I]

    For every Child, you demonstrate…

    Our core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results. This position is classified as “rotational” which means the incumbent is expected to rotate to another duty station upon completion of their tour of duty, UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified candidates from all backgrounds to apply.


    Opening Date Wed Nov 08 2017 09:00:00 GMT+0500 
    Closing Date Thu Nov 30 2017 23:55:00 GMT+0500 

    Apply here.

  • Adolescents Development and Youth Policy Officer, Tashkent, Uzbekistan
    Valid till: 28 November 2017

    Background:

    From recent speeches of the President Mirziyoyev as well as his recent decree entitled "On measures to improve the effectiveness of state youth policy and support the activities of the Union of Youth of Uzbekistan", it is evident that the Government is concerned about youth socio-economic marginalization, as well as potential vulnerability of youth to become influenced by violent ideologies. The Government acknowledges the need to accelerate efforts to support young people in marginalized urban, rural or remote settings. The envisaged support includes the provision of formal and non-formal education opportunities, leisure, community and employment support, so that young people may realize their full potential, with the ultimate goal to contribute to the society. 

    At the 72nd Session of the UN General Assembly, the President outlined a bold vision for the Youth Policy in Uzbekistan and globally to foster positive youth development and minimize the risks of influence of violent ideologies. As the President emphasized, a solid foundation for well-rounded youth is laid in childhood. UNICEF is actively supporting the Government in realization of the rights of the child. Increasingly, UNICEF is focusing on the second decade of life – the adolescence – which is also the first phase of youth.

    The recent research demonstrates that adolescence is the second window of opportunity for cognitive development. It is also associated with increased risks and vulnerabilities. UNICEF welcomes the President's special attention to positive development of youth and realization of their rights and freedoms. With 60% of population under 30 years of age, it is a critical agenda in Uzbekistan. 

    UNICEF is developing a workplan to support the Youth Union in youth policy development and implementation as well as the youth engagement agenda. This prospective collaboration is also part of the new Government-UN collaboration workplan approved on 13 November 2017. 

    Purpose:

    The purpose of this individual consultancy is to support key initiatives of UNICEF in Uzbekistan in youth policy dialogue with the Government, adolescent development and participation. These include adolescent situation analysis, support to the enhancement of youth policy formulation and implementation. 

    Objectives:

    Under the supervision of Chief of Social Policy Section, the incumbent will focus on the duties and responsibilities specified below. 

    1)Partnerships: Implement workplan with the State Advisor on Youth Issues and the Youth Union:
    • Coordinate the implementation of collaboration workplans with the State Advisor on Youth Issues and the Youth Union, in collaboration with other UNICEF sections;
    • Lead on implementation and monitoring of the workplan with the Youth Union to enhance youth policy making and implementation;
    • Act as a liaison between the Youth Union and UNICEF Country Office;
    • Map relevant partners/stakeholders, and maintain constructive dialogue/partnerships with international and local stakeholders on youth agenda.

    2) Context Analysis: The aspirations, needs and risks the adolescents/youth are facing Uzbekistan:
    • Research and synthesize available analysis and studies about youth to inform UNICEF's positioning on youth agenda;
    • Coordinate the development and implementation of survey on youth/adolescents' aspirations, needs and risks, in partnership with the Youth Union and others (with support from the M&E section);
    • Lead the analysis of survey results and draft the report, including policy recommendations;
    • Jointly with the Youth Union, organize the launch of the Youth of Uzbekistan report.

    3) Next steps: Defining strategic opportunities to advance the rights and well-being of adolescents:
    • Prepare recommendations for UNICEF's engagement in adolescent/youth development, based on the results of the survey;
    • Convene cross-sectoral consultations on policy and programmatic implications of the survey results to define UNICEF's positioning and the way forward;
    • Contribute to advocacy work/initiatives, particularly in regards to developing advocacy messages;
    • Organize Youth Policy retreat with key experts and thought leaders about youth and youth policy to develop recommendations for enhancing youth policy and its implementation in Uzbekistan.

    Timeline and deliverables: 

    1) 2018 workplan with the Youth Union, endorsed by the State Advisor on Youth Issues;
    2) Mapping of all stakeholders – national and international – engaged in youth policy development and implementation in Uzbekistan;
    3) Bi-monthly analytical briefs on youth agenda, based on research and trends scanning;
    4) Completed Youth of Uzbekistan survey (including design, implementation and analysis);
    5) Youth policy position paper, based on the survey results and Youth Policy retreat;
    6) Other deliverables, meeting summaries and follow up briefs on key relevant issues, as needs emerge.

    Management and resource requirements:

    The assignment is office-based. The Consultant will work under the direct supervision of the Chief of Social Policy. According to UNICEF policy, the final fees will be set up based on the "best value for money" principle. Six (6) months are allocated for accomplishment of all tasks and deliverables within the period of January – June 2018. The consultancy may require travel within Uzbekistan. Travel expenses will be covered by UNICEF according to its procedures (transport fares, terminal, DSA).

    Additional information

    Required qualifications and areas of expertise:

    The consultant is expected to have the following major qualifications and competencies:
    • Master's Degree in social policy or other relevant disciplines (verified by the Diploma or Certificate);
    • At least five years of professional experience in the areas of social policy, youth policy, adolescent development and participation (verified by records of work experience);
    • Proven experience in survey development, implementation and analysis is an asset (verified by examination of evidence from previous assignment deliverables);
    • Contextual knowledge of government structure and functioning, as well as understanding and experience with national policy planning and implementation processes (verified through written test and/or interview);
    • Excellent written and oral communications skills in Uzbek, English and Russian (verified by examination of previous written work, written test and/or interview);
    • Computer literacy, especially with excel and database management (verified by examination of evidence from previous assignment deliverables and/or through written test);
    • Experience working on child rights related issues is an asset (verified through written test and/or interview).

    Reservations:

    UNICEF will reserve copy right of all developed materials and own primary data collected through this assignment. The materials cannot be published or disseminated without prior written permission of UNICEF. UNICEF will be free to adapt and modify them in the future. UNICEF reserves the right to withhold all or a portion of payment if performance is unsatisfactory, if deliverable(s) incomplete, not finalized or for failure to meet deadlines. The contractor must respect the confidentiality of the information handled during the assignment. Documents and information provided must be used only for the tasks related to these terms of reference.

    Closing date for Applications: 

    The application should include a Cover Letter, a current CV and P11 form, expected fee for the consultancy service, names and contact details of professional or academic referees. Applications should be submitted in a sealed envelope or sent by email to tashkent@unicef.org by close of business on 28 November 2017 to the attention of HR Assistant, UNICEF Office, 16, Sharof Rashidov Street, Tashkent. Only those who are short-listed for interviews will be notified.

    Important: Applications should contain all requested information including information on the expected fee for the consultancy otherwise will not be further considered. 

  • Finance Officer, (NOB), Tashkent, Uzbekistan - This vacancy is open for local UN staff members holding a permanent, continuing or fixed-term appointment.
    Valid till: 20 November 2017

    UNICEF works in 190 countries and territories to protect the rights of every child. UNICEF has spent 70 years working to improve the lives of children and their families. Defending children's rights throughout their lives requires a global presence, aiming to produce results and understand their effects. UNICEF believes all children have a right to survive, thrive and fulfill their potential – to the benefit of a better world.

    The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.

    The Finance Officer reports to the Head of Operations for general direction and guidance. The Officer is responsible for providing support to Chief of Operations and colleagues in the CO by administering and executing a variety of professional and technical financial transactions and processes, applying theoretical skills and thorough knowledge of organizational goals, objectives, rules, regulations, policies and procedures to complete the tasks.

    The Finance Officer when supervising support staff will be responsible for planning and guiding work in progress and for reviewing work completed by subordinate staff to verify accuracy and compliance with International Public Sector Accounting Standards (IPSAS), UNICEF Financial Regulations and Rules, policies, procedures, guidelines and standards of accountability and ethics. 

    Key function, accountabilities and related duties/tasks

    Summary of key functions/accountabilities: 

            1. Support to financial planning and management 

    • Provide support to the financial planning process for CPMP by preparing/analyzing financial data/estimates and documentations verifying relevancy, accuracy and completeness to support budget planning. Provide financial operations support throughout the financial planning and implementation process.
    • Review budget expenditures according to allotment and codes and verify compliance with guidelines and procedures. Keep stakeholders informed for timely action.
    • Provide technical and operational support on the application, interpretation and implementation of operational policies, procedures and guidelines to the Representative and CO colleagues and stakeholders. Resolve routine financial operational issues and/or recommend (and record) deviation from policies and guidelines to meet objectives.
    • Provide technical support to the programme counterparts/committees, e.g. review budgets and financial plans of Implementing partners; monitor compliance with HACT framework, including support to assessments, assurance and capacity development of implementing partners.
    • Prepare and/or monitor financial exception reports to assess unusual activities and transactions and investigate anomalies and keep Supervisor informed for timely action.
    • Review financial and reputational risks in the transactions carried out by the office and raise flags when action is needed by management.
    • Where applicable, support PSFR activities on budget preparation, strategic income projection/ reporting, setting and monitoring performance indicators, Revenue and Expense Reporting and provide technical advice during strategic planning exercises.

            2. Control of accounts

    • Process and/or review (as per delegated authority) the accurate and timely processing submission of payments (e.g. MIP, travel claims, pension fund, advances to governments etc), journal entries and other financial transactions within scope to the Global Shared Services Center (GSSC), ensuring compliance with budgetary limits, IPSAS and organizational regulations, rules, policies and procedures and standards of accountability and ethics. Take timely action on outstanding accounts to resolve pending issues. This includes dialogue and follow up with the GSSC to facilitate timely processing of financial transactions submitted to the center.
    • Process/supervise (as per delegated authority) the disbursement of payments when done locally via bank letters, checks, or petty cash.
    • Process/supervise cash receipts and reconcile income contributions to ensure their timely deposit and recording in UNICEF systems.
    • Monitor and analyze financial transactions, accounting reports and reconciliation of accounts to ensure accurate and current financial information for applicable compliance (e.g. IPSAS, donor reporting, internal policies) and management oversight, planning and/or action.
    • Prepare or contribute to mandated management/statutory office financial and accounting reports to UNICEF Board/Bodies/Donors, verifying the reliability of data and compliance with organizational guidelines.
    • Collaborate with oversight bodies (e.g. UNBOA, OIAI, Evaluation Office, JIU, donors, etc.) to provide answers to request; and engage with the appropriate colleagues to resolve financial observations and recommendations raised in a sustainable and efficient manner.
    • Complete applicable accounts closure activities (monthly, quarterly and yearly) on a timely basis and per closure instructions.
    • Examine DCT transactions (transfer, adjustments, reprogramming and liquidation) supporting documents to ensure FACE form has been properly entered into the system and the expenditure is broadly reasonable and in accordance with policy.

            3. Treasury and cash management

    • Manage bank, petty and cash on hand accounts transactions and operations in accordance with UNICEF/UN financial regulations and rules, policies, procedures and local banking practices. Keep abreast of procedures and regulations regarding maintenance of bank accounts and exchange and interests rates. Keep Supervisor and relevant colleagues informed for timely action.
    • Maintain contact with local bank management on routine operational matters.
    • Maintain a system to monitor and forecast periodic cash requirements.  Provide current information on cash position/forecast to management and make recommendation or take action to ensure sufficient availability of resources for programmes and operations activities.
    • Submit monthly bank statements to the GSSC for reconciliation and take appropriate corrective actions on findings identified by the Center.

            4. Knowledge and capacity building 

    • Promote culture of highest ethical standards and behavior in management of UNICEF’s resources.
    • Support initiatives for management improvement by capturing, institutionalizing and sharing best practices and lessons learned.  Recommend improvements in processes and procedures to enhance productivity and performance including implementation of cost saving strategies.
    • Participate and/or organize training and learning events to build capacity of staff and stakeholders/partners.
    • Support operations of the office as required.

    Impact of Results

    The ability of the Finance Officer to effectively manage and execute financial transactions and services directly impact on meeting organizational/staff needs and program delivery of goals and objectives. This in turn contributes to maintaining/enhancing the credibility of UNICEF as an effective and responsible manager of resources entrusted to the organization and to furthering UNICEF image as a competent organization for delivering cost effective and sustainable program results.

    Recruitment Qualifications

    Education:  A first level university degree in accounting, financial management or other related financial field is required. Supplemental formal financial / accounting training may be accepted if University degree is not in a related financial field. Diploma qualification in CIPFA is acceptable in lieu of relevant University degree, or its equivalent.

    Experience: 

    • A minimum of 2 years of professional experience in financial management or audit is required. Experience in an international organization and/or large corporation is preferred. Experience in a UN system agency or organization some of which served in a developing country is an asset.
    • Advanced knowledge of Microsoft Office, especially Excel required. 
    • Experience in database packages, web based management systems and ERP systems (preferably SAP financial modules) is an asset. 
    • Experience with IPSAS and/or IFRS is an asset.

    Language Requirements: 

    Fluency in English is required. Knowledge of another official UN language is an asset.
    UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.

    Additional information

    Competencies and level of proficiency required

    Core Values

    • Commitment
    • Diversity and inclusion
    • Integrity

    Core competencies

    • Communication (I)
    • Working with people (I)
    • Drive for results (II)

    Functional Competencies

    • Analyzing (I)
    • Applying technical expertise (II)
    • Planning and organizing (II)
    • Following instructions and procedures (II)


    Opening Date: Mon Nov 06 2017 09:00:00 GMT+05
    Closing Date: Mon Nov 20 2017 23:55:00 GMT+05

    Apply here.

  • Administrative Officer, (NOB) Tashkent, Uzbekistan - This vacancy is open for local UN staff members holding a permanent, continuing or fixed-term appointment.
    Valid till: 20 November 2017

    If you are a committed, creative professional and are passionate about making a lasting difference for children, the world's leading children's rights organization would like to hear fr om you.

    For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children fr om violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.

    Purpose of the Position

    As focal point of administrative management services in a country or sub-country office, the incumbent is accountable for delivery of efficient and cost effective administrative support services, providing guidance for operations of administrative support services and management of administrative staff.  Ensures the office's administrative operations and services are in compliance with the organization's administrative policy, procedures, rules and regulations.  

    Key Expected Results

    1. Appropriate interpretation and application of administrative policy and procedures are timely implemented to support operations at the country and sub-country levels. 
    2. The budget preparation and implementation are properly administered, monitored and controlled in the area of administrative management and services. 
    3. Management and operations of delivery and improvement in administrative support services are timely and effectively provided, and security arrangements are well established for enhanced safety and security. 
    4. Property management of administrative supplies, office equipment, vehicles and other properties are effectively performed. 
    5. All administrative transactions and arrangements of contracts satisfy the requirements as stipulated and are in compliance with the applicable policies, procedures, rules and regulations. 
    6. Staff capacity is enhanced through active staff learning/development programmes in the area of administrative management and services. 
    7. Effective working relations are maintained with other agencies, local authorities and implementing partners. 
    8. Any other assigned administrative management responsibilities and services are effectively carried out and delivered. 

    Key Accountabilities and Duties & Tasks

    1. Policy, procedures and strategies

    • As functional focal point, accountable for the correct and consistent application of policies and procedures in the assigned administrative functions through the provision of guidance and support to the country office or sub office where applicable. 
    • Contributes to strategic planning and monitoring of administrative matters at country/sub-country level as necessary.  Provides practical input on implementation of administrative guidelines, in close coordination with the head of office, operation staff/ supervisor. 
    • Supports supervisor and the head of the office, and updates staff on administrative policies, procedures rules and regulation.  Implements the appropriate application and interpretation of administrative rules, regulations, policies and procedures.  Briefs and assists arriving and departing staff on basic administrative procedures and requirements. 
    • Makes specific recommendations on the improvement of systems and internal controls, planning, restructuring and resolution of sensitive issues, taking into account the prevailing conditions in the locality.
    • Keeps supervisor abreast of potential problem areas, and identifies and recommends solutions.  Prepares reports on administrative matters as required.
    • Provides administrative support and services to sub-country (zone) offices and out-postings, where applicable, including preparation and funding of service contracts, preparations of PGMs for all administrative supplies and guidance on administrative procedures. 
    • Undertakes missions to field locations to review administrative arrangements and makes appropriate recommendations where applicable.

    2. Budget management

    • Monitors the budget in close coordination with supervisor to ensure that objectives stipulated early in the fiscal year are realized for smooth operations of the office including sub-country (zone) offices and out postings wh ere applicable.  
      Recommends and prepares estimates on office premises, supplies and equipment requirements for budget preparation purposes. 
    • Assists zone offices in the establishment and maintenance of administrative services. 
    • Prepares, monitors and controls the administrative budget. 

    3. Administrative support and services

    • Undertakes delivery and improvement in administrative support and office services including space management, transport services, vehicle use and maintenance, equipment, conference and travel arrangements, document reproduction, communications, mail and delivery services, local procurement and bill payments of utilities.
    • Ensures the timely and cost-effective provision of basic office services including space management, equipment, communications and security to enhance staff safety and productivity. 
    • Supports the Inter-Agency Operations Management Team's approaches for enhancing UN common services to attain efficiencies and effectiveness. 
    • Helps negotiate and administer matters relating to office premises, utilities and services with vendors and agencies. 

    4. Property management

    • Supports property management of administrative supplies, office equipment and vehicles, updating inventory of items, serving as ex-officio member to the Property Survey Board wh ere applicable. 
    • Assists supervisor in Property Survey Board submissions, preparing minutes of meetings. 
    • Assists supervisor in executing PSB recommendations approved by the Head of Office. 
    • Monitors and supervises adequate and appropriate use of supplies. 
    • Ensures that services and maintenance of premises are in accordance with organizational standards. 

    5. Contract arrangement and control

    • Ensures that all administrative transactions and arrangements of contracts are in compliance with the applicable policies, procedures, rules and regulations. 
    • Participates in the reviews of the contractual arrangements related to administrative support (i.e. courier, premises maintenance, ancillary administrative support, vehicle maintenance, equipment maintenance etc.) to ensure that the terms and conditions of all contracts are being adhered to by providers of services. 
    • Proposes to supervisor any changes that may be required.
    • Monitors payments against contractual obligations.

    6. Staff learning and development

    • Collaborates on the development of training activities to ensure effective performance in administrative services management. 
    • Implements effective staff learning and development programme activities for capacity building. 
    • Helps organize workshops for staff's competency building, and staff learning and development. 

    7. Partnership, coordination and collaboration

    • As required, under direction of the supervisor, collaborates with other agencies, local authorities and implementing partners on administrative matters including information exchange and harmonization. 

    8. Performs any other duties and responsibilities assigned as required. 

    Qualifications of Successful Candidate

    • University degree in social sciences, business management, administration, finance or any other relevant field of discipline. 
    • Two years of relevant professional work experience with both national and International work experience in office management, administration, finance, accounting, ICT, human resources, supply or any other relevant function. 
    • Work experience in emergency duty station.
    • Fluency of the local language of the duty station as well as proficiency in English.

    Additional information

    Competencies of Successful Candidate

    Core Values

    • Commitment
    • Diversity and Inclusion
    • Integrity

    Core competencies

    • Communication (I)
    • Working with People (I)
    • Drive for Results (II)

    Functional Competencies 

    • Analyzing (I)
    • Applying Technical Expertise (II)
    • Following Instructions and Procedures (II)
    • Planning and Organizing (II)

    Technical Knowledge  

    Specific Technical Knowledge Required

    • Administrative service management functions of the job as required in the context of the country situations and conditions of service.
    • UNICEF administrative service management's policies, procedures and guidelines in the manual as relevant, in the context of the country situations and conditions of work.
    • UNICEF Mid-Term Strategic Plan (MTSP) as it relates to administrative service management in the context of the country situations and conditions of service.

    Common Technical Knowledge Required

    • Principles of office management, operations management, programme management and administration.
    • Administrative service management's goals, visions, positions, policies, and strategies 
    • Information and Communication Technology administration.
    • Supply operations, logistics and purchasing administration.
    • Rights-based and Results-based management and programming approach in UNICEF.
    • UNICEF emergency programme policies, goals, strategies, approaches and procedures.
    • Gender equality and diversity awareness

    Technical Knowledge to be Acquired/Enhanced

    • UN policies and strategy to address issues in harmonization of administrative service management and operations in the common system.
    • UNICEF positions about UN common approaches to administrative service management and operations issues.
    • UN security guidelines.
    • Government regulations and laws in the locality pertinent to administrative service management and operations. 

    UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.


    Opening Date Mon Nov 06 2017 09:00:00 GMT+05
    Closing Date Mon Nov 20 2017 23:55:00 GMT+05

    Apply here.